Hospitality & events
MTD software for wedding planners.
A calmer plan for the money behind the day.
Venue visits, supplier deposits and planning fees can make a wedding's financial trail complicated. Avona helps independent planners organise the supporting records without taking attention from the event.
- Who it is for
- Wedding planners working as sole traders, managing their own business records and MTD for Income Tax updates.
- Available now
- Digital records, bank feeds, statement imports, transaction categorisation and quarterly self-employment updates. Pro adds customer invoicing, VAT accounting and reporting.
- Monthly price
- From £15/month for Lite. Pro is £20/month.
- Free trial
- Full access for 7 days. No credit card required.
- Annual-return limitations
- Quarterly updates do not replace your annual tax return. HMRC lists annual-return items including PAYE income, interest, dividends and pensions as in development. Check the listing and confirm support for your income sources before relying on Avona for your annual return.
Making Tax Digital
It’s what comes in.
Before costs go out.
Planning fees and supplier charges need to reflect your contractual role. Money handled for clients is not automatically excluded from turnover just because it is later paid to a supplier.
Understand Making Tax Digital →When does MTD apply?
Combined qualifying self-employment and property income, before expenses:
- Over £50,000 in 2024/25
- From 6 April 2026
- Over £30,000 in 2025/26
- From 6 April 2027
- Over £20,000 in 2026/27
- From 6 April 2028
Eligibility and exemptions matter. These are income thresholds, not tax-free allowances.
Check HMRC’s eligibility guidance ↗From the work to your records
Clear records for your wedding-coordination service.
Bring the evidence into Avona, review the suggested categories and check the figures before submitting. These three examples show the records behind your wedding-coordination service, shared purchases and a wedding-planning booking.
| What you bring | How you use Avona | What you check |
|---|---|---|
| £1,400 for your wedding-coordination service £260 spent on event-specific stationery and equipment hire | Connect your bank or import the payment, then upload the invoice or receipt for event-specific stationery and equipment hire. Review the income and the purchase as separate records. | Keep £1,400 as the sale and the £260 cost separately. The £1,140 left after this cost is not turnover. Check that the spending is eligible for your business. |
| £100 mixed purchase £80 for planning materials for a client wedding; £20 for decorations for a family celebration | Upload the itemised receipt and review the suggested category. Identify planning materials for a client wedding separately from decorations for a family celebration. | Only the eligible £80 business portion belongs in business costs. Exclude the £20 personal purchase, and check that importing both the bank transaction and the receipt has not counted the spending twice. |
| £200 booking payment, then £600 £800 agreed total | Keep the agreement for a wedding-planning booking and review both customer receipts against it. Bring in the payments through your bank feed or statement import. | The two payments account for the £800 total. Do not count the full invoice again as another receipt. Use your accounting method for timing, and retain evidence of any later cancellation or refund. |
Keep supporting documents alongside your figures, review business use and apply your accounting method consistently. HMRC: keeping business records ↗
The costs behind your work
Six expenses worth
keeping records for.
Examples for wedding planners. Claim only eligible business costs; mixed use, equipment and your accounting method can change the treatment.
Eligible venue travel
Wedding fair stand fees
Business styling samples
Planning software
Business phone costs
Professional insurance
One thing to watch
Client consultation dining is usually entertaining
A meal used to discuss a wedding does not automatically become deductible. Keep client hospitality separate from qualifying travel costs and ask about uncertain purchases.
HMRC: entertaining and subscriptions ↗Fit the admin around the work
A routine around your wedding-coordination service.
Keep planning fees identifiable, attach supplier paperwork and review how client funds move before deciding what belongs in your business income.
Capture the supporting documents
Upload receipts or invoices for event-specific stationery and equipment hire. Keep the date, supplier and amount legible, and distinguish planning materials for a client wedding from decorations for a family celebration.
How document capture works →Reconcile your wedding-coordination service payments
Review each customer receipt against the work it covers. Keep the breakdown for a wedding-planning booking available alongside the bank entry, so fees, refunds or timing differences can be explained.
How bank review works →Review before you submit
Review Avona AI’s suggested categories, check that your wedding-coordination service income is complete, and remove duplicate or personal spending. Keep the evidence for a wedding-planning booking ready for your annual-return review too.
Before you get started
Questions from wedding planners.
Does MTD apply to everyone in this profession?
No. This page covers wedding planners working as sole traders. Your start date depends on combined qualifying self-employment and property income before expenses, and any exemptions. Employment and limited-company work have different reporting arrangements.
Is every payment from the couple my planning income?
Not necessarily. Keep your agreement and supplier paperwork so your own fee, recharges and money handled for the couple can be distinguished and reviewed correctly.
How do I record a wedding-planning booking?
Example: £200 booking payment, then £600 (£800 agreed total). The two payments account for the £800 total. Do not count the full invoice again as another receipt. Use your accounting method for timing, and retain evidence of any later cancellation or refund.
Which bookkeeping issue should I watch for?
Client consultation dining is usually entertaining. A meal used to discuss a wedding does not automatically become deductible. Keep client hospitality separate from qualifying travel costs and ask about uncertain purchases.
Can I keep using my existing spreadsheet?
Yes. Bring your wedding-coordination service income records and evidence of event-specific stationery and equipment hire into Avona using supported spreadsheet uploads. Check dates, categories, personal spending and duplicates against the original documents before you approve the records.
Do quarterly updates complete my annual tax return?
No. You still need the annual tax return and any relevant adjustments or other income. HMRC currently lists annual-return items including PAYE income, interest, dividends and pensions as in development for Avona. Confirm support for your own income sources and circumstances before relying on Avona for the annual return.
Built for the way you earn
Bring calm to your wedding planning records.
Choosing Avona
Your questions, answered.
Can I create customer invoices?
Yes. You can create customer invoices with Avona Pro.
What if I am VAT-registered?
Full VAT accounting is available with Avona Pro, so you can manage your VAT-registered business with Avona.
Can my accountant review my records?
Yes. You can connect your Avona account to your bookkeeper or accountant so they can review your records.
Can I use my phone on site?
Yes. Every feature has a mobile-friendly version, so you can manage your accounts from your phone while you are on the move.
Can I keep using my personal bank account?
Yes. Avona supports Open Banking connections and PDF bank statement uploads. You can clearly separate personal and business transactions to keep your business records organised.